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[null,null,null,null," "]
[null,null,null,null," "]
[null,null,null,null," "]
[null,null,null,null," "]
[null,null,null,null," ",null,null,null,null,null,null,"Form Date 11/13/2018"]
[]
[null,null,null,"STAFF POSITION MANAGEMENT FORM"]
[]
[null,null,null,null,"*MAKE SURE MACROS ARE ENABLED*"]
[null,null,null,null,"           Please ensure tabs are complete before submitting.  Only completed forms will be processed. "]
[null,null,null,null," Incomplete forms will be returned to Business Managers."]
[]
[]
[null,null,null,"Approval and Funding"]
[null,null,null,"*For new and repurposed positions, you must fill out the Position Justification Form as well"]
[null,null,null,null,"Type",null,"Definition"]
[null,null,null,null,"New Position",null,"Creation of a position resulting in additional headcount to a division."]
[]
[null,null,null,null,"Replacement",null,"A replacement occurs when a position is vacated and subsequently filled with no change to any of the position attributes (i.e. no changes to family, sub-family, level, career stream)"]
[]
[null,null,null,null,"Repurpose",null,"Any instance where a position attribute changes (i.e. family, sub-family, level, career stream). "]
[]
[null,null,null,null," "]
[null,"1.   Has This Position Been Reviewed/Approved by the Appropriate Senior Leadership? (Dean/VP/ETC.)"]
[null,"*Remember to copy the leader in the box below on your email submission"]
[null,"Leader's Name:"]
[null,"Date Approved:"]
[]
[null,"2.   Position Information"]
[]
[null,"Weeks/Year:",null,null,null,null,null,null,"Type of Position:",null,"- click box -"]
[null,"Hours/Week:",null,null,null,null,null,null,"Limited Term End Date: "]
[null,null,null,null,null,null,null,null,"Limited Term Length:"]
[]
[null,"3.   Funding Labor Distribution and Amount / Notes"]
[]
[null,"Position Budget Org:"]
[null,"Estimated Annual Salary:"]
[]
[null,"Labor Distribution Lines",null,null,"Fund","Organization",null,"Program ","Activity (optional)","Funding Source Type *","Amount","Percentage","Primary Source?"]
[]
[null,"Distribution 1",null,null,null,null,null,null,null," - Click Box",null,{"$f":"IF(ISERROR(K42/$K$46),0,K42/$K$46)","v":0}]
[null,"Distribution 2",null,null,null,null,null,null,null," - Click Box",null,{"$f":"IF(ISERROR(K43/$K$46),0,K43/$K$46)","v":0}]
[null,"Distribution 3",null,null,null,null,null,null,null," - Click Box",null,{"$f":"IF(ISERROR(K44/$K$46),0,K44/$K$46)","v":0}]
[null,"Distribution 4",null,null,null,null,null,null,null," - Click Box",null,{"$f":"IF(ISERROR(K45/$K$46),0,K45/$K$46)","v":0}]
[null,null,null,null,null,null,null,null,null,"TOTAL",{"$f":"SUM(K42:K45)","v":0},{"$f":"SUM(L42:L45)","v":0}]
[]
[null,"Funding Source Type",null,null,null,"Definitions & Examples"]
[]
[null,"OPB: Operating Budget E&G",null,null,null,"University Operating budget funds; Fund 100000-XXXXX-XXXXX"]
[null,"AUX: Auxiliary Net Revenue",null,null,null,"Funding from auxiliary unit net revenue; 100000 < Fund < 199999"]
[null,"AOV: Advancing our Vision",null,null,null,"Funding of hiring plan established with AOV funds"]
[null,"ONE: One-Time Funding",null,null,null,"Funding from non-recurring source, such as bridge funds from Exec. Officer, unit incentive funds, etc."]
[null,"END: Endowment Income",null,null,null,"Funded by quarterly endowment payout income"]
[null,"EXP: Expendable Gifts",null,null,null,"Funded by annual gifts not included in the endowment pool"]
[null,"REV: Program Revenue",null,null,null,"Funded by revenues or fees generated by the program (i.e.graduate tuition, ACE programming, etc.)"]
[null,"G&C: Grants & Contracts",null,null,null,"Funded by external grants or contracts; Fund 2XXXXX"]
[null,"RCH: Research - Recharge/Cores",null,null,null,"Research funding generated by recharge revenues charged to external or internal parties; Fund 390XXX"]
[null,"F&A: Research - F&A",null,null,null,"Research funding generated by F&A returns to the University"]
[null,"SAPC: Research - SAPC",null,null,null,"Research funding generated by University SAPC funding; Fund 309XXX"]
[null,"OTH: Other (Explain Below)",null,null,null,"Please explain alternative funding source below, including whether funding is recurring or one-time"]
[null,"*If unsure of which option to select, please contact the Budget Office for further consultation"]
[]
[null,"Please enter any additional information that you believe will be helpful in explaining the funding answers given above:"]

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[null,null,null," "]
[null,null,null," "]
[null,null,null," "]
[null,null,null," "]
[null,null,null," ",null,"Form Date 11/13/2018"]
[]
[null,"NEW Position Justification Form"]
[null,"*For New and Repurposed Positions"]
[null,"Position Justification"]
[]
[null,"Why is this position/change necessary?"]
[]
[]
[]
[]
[]
[]
[]
[]
[null,"How were the duties for this position accomplished previously? "]
[]
[]
[]
[]
[]
[]
[]
[]
[]
[null,"What alternatives have you considered to creating this position? (i.e. restructure, redistribution of work)"]
[]
[]
[]
[]
[]
[]
[]
[]
[null,"If approval cannot be granted, how will the work be accomplished without increasing salary expense? "]

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[null,null,null," "]
[null,null,null," "]
[null,null,null," "]
[null,null,null," "]
[null,null,null," ","Form Date 11/13/2018"]
[]
[null,"STAFF POSITION MANAGEMENT FORM"]
[]
[null,"                     Please ensure tabs are complete before submitting.  Only completed forms will be processed. "]
[null," Incomplete forms will be returned to Business Managers."]
[null,"POSITION DESCRIPTION"]
[]
[null,"Existing Position Number"]
[null,"Last Incumbent Name",null,"*Can be found in the Vacant Single Positions Report"]
[null,"Last Fill Date",null,"*Inside.nd.edu - Jobs and Position Report"]
[]
[null,"Key Contact:",null,"Phone #:"]
[null,"Employing Org #:",null,"Employing Org Name:"]
[null,"Hiring Manager:"]
[]
[null,"Proposed Working Title:",null,"Supervisor Name:"]
[null,"Comparable Positions:",null,"Supervisor's Working Title:"]
[null,null,null,"Supervisor's Career Stream and Level:"," - click box for dropdown arrow -"]
[]
[]
[null,"POSITION SUMMARY STATEMENT:  (type text below)"]
[]
[]
[null,"ESSENTIAL DUTIES AND RESPONSIBILITIES: (in descending order of time spent)",null,null,"% of Time"]
["1. "]
["2. "]
["3. "]
["4. "]
["5. "]
["6. "]
["7. "]
["8. "]
[null,"     ",null,"Total of all percentages            should equal 100%",{"$f":"SUM(E30:E37)","v":0}]
[]
[null,"PROBLEM SOLVING:  "]
[]
[null,"Choose the statement that best describes the type of problem solving the position is routinely responsible for:"]
[null," - click box for dropdown arrow -"]
[]
[null," Choose the statement that best describes the impact of the typical actions or decisions made in this job:"]
[null," - click box for dropdown arrow -"]
[]
[null,"Please provide an explanation of decisions made:",null,"Please provide an explanation of the impact of decisions made:"]
[null,"Example:   Increase the number of incoming freshman",null,"Impacts the number of faculty, housing capability, number of courses offered"]
[]
[]
[]
[]
[]
[]
[null,"POLICY DEVELOPMENT AND CHANGE:"]
[]
[null,"Choose the statement that best describes the level of policy and development and change responsibility in this job:"]
[null," - click box for dropdown arrow -"]
[]
[null,"Provide an example of this position's policy development and change responsibilities:     (type text below)"]
[]
[]
[null,"REPORTING RELATIONSHIPS:"]
[]
[null,"Choose the statement that best characterizes the position's responsibilities for providing functional guidance or direct supervision over others:"]
[null," - click box for dropdown arrow -"]
[]
[null,"If the position has responsibility for supervision, please fill out the following:"]
[null,null,"Direct Reports (# of employees reporting directly to position)","Indirect Reports(# of employees reporting to the direct reports)"]
[null,"EIC Employees"]
[null,"NIC Employees"]
[null,"Mgmt Employees"]
[null,"Contract Employees"]
[null,"Temporary Employees"]
[null,"Seasonal Employees"]
[null,"Student Employees"]
[]
[]
[null,"ORGANIZATION CHART:"]
[]
[null,"   Supervisor's Supervisor"]
[null,"Name:"]
[null,"Working Title:"]
[]
[]
[null," Supervisor"]
[null,"Name:"]
[null,"Working Title:"]
[]
[]
[null,"  This Position",null,"  Other Titles Reporting To Supervisor"]
[null,"Working Title:",null,"A.  Name:"]
[null,null,null,"A. Working Title:"]
[null,null,null,"B. Name:"]
[null,null,null,"B. Working Title:"]
[null,null,null,"C. Name:"]
[null,null,null,"C. Working Title:"]
[]
[null,"   Direct Reports To This Position"]
[null,"A.  Name:"]
[null,"A. Working Title:"]
[null,"B. Name:"]
[null,"B. Working Title:"]
[null,"C. Name:"]
[null,"C. Working Title:"]
[]
[null,"** Alternative - you may send an organization chart as an email attachment."]
[]
[]
[]
[null,"WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:"]
[]
[null,"List any hazardous conditions or physical demands required by this position:             (type text below)"]
[]
[]
[null,"OVERSIGHT AND DIRECTION:"]
[]
[null,"Choose the statement that best captures the degree of independence under which this position operates:"]
[null," - click box for dropdown arrow -"]
[]
[null,"MINIMUM QUALIFICATIONS REQUIRED TO PERFORM THE JOB:"]
[]
[null,"Education:"," - click box for dropdown arrow -"]
[null,"Experience:"," - click box for dropdown arrow -"]
[null,"Degree Required: (Knowledge)"]
[null,"Experience/Skills Required:                               (Ability)      "]
[null,"Supplemental Qualification Required: (Licenses, Certifications, Registrations)"]

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[null,null,null,null,null,null,null," "]
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[null,null,null,null,null,null,null," "]
[null,null,null,null,null,null,null," "]
[null,null,null,null,"Form Date 11/13/2018"]
[]
[null,null,null,null,"** TO BE COMPLETED BY COMPENSATION **"]
[]
[null,null,null,null,"POSITION MEMO"]
[]
[null,null,null,null,"Position #:"]
[null,null,null,null,"Family:"]
[null,null,null,null,"Sub Family:"]
[null,null,null,null,"Career Stream and Level:"]
[]
[null,null,null,null,"MRR:"]
[null,null,null,null,"Zone 1:"]
[null,null,null,null,"Hiring Range                   (MRR min - max Zone 2):"]
[null,null,null,null,"Approved Working Title:"]
[]
[null,null,null,null,"Internal Office Use Only:"]
[null,null,null,null,"Eclass:"]
[null,null,null,null,"Pclass:"]
[null,null,null,null,"Job code:"]
[null,null,null,null,"Email date:"]
[]
[null,null,null,null,"Executive Officer Approval"]
[null,null,null,null,"Executive Officer Name:"]
[null,null,null,null,"Date Approved:"]
[]
[]
[]
[]
["For Reporting Purposes"]
[]
["Type of Position:",null,null,null,{"$f":"VLOOKUP('Approval and Funding'!K31,Sheet1!A83:A86,1,FALSE)","v":"- click box -"}]
["Limited Term End Date: ",null,null,null,{"$f":"'Approval and Funding'!K32","v":"00:00:00"}]
["Limited Term Length:",null,null,null,{"$f":"'Approval and Funding'!K33","v":"00:00:00"}]
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["Labor Distribution Lines",null,null,"Fund","Organization","Program *","Activity (optional)","Funding Source *","Amount","Percentage","Primary?"]
[]
["Distribution 1",null,null,{"$f":"'Approval and Funding'!E42","v":0},{"$f":"'Approval and Funding'!F42","v":0},{"$f":"'Approval and Funding'!H42","v":0},{"$f":"'Approval and Funding'!I42","v":0},{"$f":"'Approval and Funding'!J42","v":" - Click Box"},{"$f":"'Approval and Funding'!K42","v":0},{"$f":"'Approval and Funding'!L42","v":0},"X"]
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["Distribution 3",null,null,{"$f":"'Approval and Funding'!E44","v":0},{"$f":"'Approval and Funding'!F44","v":0},{"$f":"'Approval and Funding'!H44","v":0},{"$f":"'Approval and Funding'!I44","v":0},{"$f":"'Approval and Funding'!J44","v":" - Click Box"},{"$f":"'Approval and Funding'!K44","v":0},{"$f":"'Approval and Funding'!L44","v":0}]
["Distribution 4",null,null,{"$f":"'Approval and Funding'!E45","v":0},{"$f":"'Approval and Funding'!F45","v":0},{"$f":"'Approval and Funding'!H45","v":0},{"$f":"'Approval and Funding'!I45","v":0},{"$f":"'Approval and Funding'!J45","v":" - Click Box"},{"$f":"'Approval and Funding'!K45","v":0},{"$f":"'Approval and Funding'!L45","v":0}]
["* Program Code should be 5-digits",null,null,null,null,null,null,"TOTAL",{"$f":"SUM(I43:I46)","v":0},{"$f":"SUM(J43:J46)","v":0}]
[]
[null,null,null,"X","New Position"]
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[null,null,null,null,"Replacement"]
[]
[null,null,null,null,"Repurpose"]
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[null,null,null,null,null,null,null,null,null,null,"X"]

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["problem_solving2",null,"funding_source",null,"*For a new position, be sure to fill out the additional Position Justification Form"]
[" - click box for dropdown arrow -",null," - Click Box"]
[" - Problems have set solutions clearly defined by policy, guidelines and/or supervisor.",null," - OPB"]
[" - Problems are generally operational which require interpretation of information gathered through research and review of set policies, guidelines, precedence, and supervisor.",null," - AUX"]
[" - Problems require research and gathering facts from various sources; solutions require specialized knowledge and the ability to conceptualize various possible solutions within a given framework.",null," - AOV"]
[" - Problems require conceptual and abstract analysis and are more strategic than operational; solutions may require unconventional and multiple approaches.",null," - ONE"]
[null,null," - END"]
["policy_development",null," - EXP"]
[" - click box for dropdown arrow -",null," - REV"]
["  - Interprets and executes policy and procedures only.",null," - G&C"]
["  - Recommends changes to operating policies and procedures for own unit.",null," - RCH"]
["  - Establishes operating policies and procedures for own work unit and interprets, executes, and recommends changes to department policy.",null," - F&A"]
["  - Establishes operating policies and procedures for own department and interprets, executes and recommends changes to function policy.",null," - SAPC"]
["  - Establishes organizational policy for function and interprets, executes, and recommends changes to university wide policy.",null," - OTH"]
[]
["decisions_made"]
[" - click box for dropdown arrow -"]
["  - Decisions made and actions taken typically affect only this position."]
["  - Decisions made and actions taken typically affect a small group of jobs in the immediate area."]
["  - Decisions made and actions taken typically affect the entire work unit."]
["  - Decisions made and actions taken typically affect the department."]
["  - Decisions made and actions taken typically affect the function of college/school."]
["  - Decisions made and actions taken typically affect the University."]
[]
["reporting_relationships"]
[" - click box for dropdown arrow -"]
[" - Has no authority or responsibility for the supervision of staff."]
[" - Has authority or responsibility for the supervision of student workers only."]
[" - Has authority or responsibility over staff employees on a regular basis but is not a direct supervisor. May assign, schedule and monitor the work of staff."]
[" - Has authority or responsibility over three or more full-time staff. Responsible for hiring, terminating, appraising performance or strongly recommending such personnel actions."]
[" - Has authority or responsibility of a department or program, and typically supervises personnel who have professional responsibility."]
[" - Has authority or responsibility of a function and typically supervises management personnel and indirectly supervises subordinate staff under this position’s line of authority."]
[]
["oversight_direction"]
[" - click box for dropdown arrow -"]
[" - Receives clear and specific instructions and/or follows standardized instructions or procedures for most tasks with or without ongoing supervision. Work is checked for accuracy, adequacy and adherence to instructions. Employee consults with supervisor on matters not covered in the original instructions or by guidelines."]
[" - Receives moderate to limited supervision working from objectives set by supervisor. Employee organizes and carries out most assignments in accordance with standard practices, instructions or previous training. Employee handles some unusual situations independently."]
[" - Receives general direction working from established policies and objectives. Employee plans and carries out assignments and resolves most conflicts that arise. Completed work is checked only to determine feasibility and compatibility with other work, or effectiveness in meeting objectives of the unit."]
[" - Receives only broad administrative guidance. Assignments are in terms of setting objectives within strategic planning goals. Employee has responsibility for planning, designing and implementing programs, projects and studies and sets goals for a department, function, or college. Approval from higher supervision may be necessary only in terms of financial impact and availability of funds but little reference to detail is discussed with the supervisor."]
[]
["Education"]
[" - click box for dropdown arrow -"]
["Less than high school education"]
["High school diploma or GED"]
["One year certificate or training from college or technical school"]
["Associate’s degree or up to 3 years of college or technical school"]
["Bachelor’s degree (4 years)"]
["Master’s degree or Bachelor’s degree (5 years) or advanced certification beyond Bachelor’s"]
["Doctoral degree (Ph.D., J.D., Ed.D.)"]
[]
["Experience"]
[" - click box for dropdown arrow -"]
["None"]
["1 to 6 months"]
["6 to 12 months"]
["1 to 2 years"]
["3 to 4 years"]
["5 to 6 years"]
["7 or more years"]
[]
["Supervisor's Career Stream and Level",null,null,null,"Supervisor's Career Stream and Level"]
[" - click box for dropdown arrow -",null,"Supervisor's Career Stream and Level"]
["EIC1",null,null,null," - click box for dropdown arrow -"]
["EIC2",null," - click box for dropdown arrow -",null,"EIC1"]
["EIC3",null,"EIC2",null,"EIC2"]
["NIC1",null,"EIC3",null,"EIC3"]
["NIC2",null,"NIC1",null,"NIC1"]
["NIC3",null,"NIC2",null,"NIC2"]
["M1",null,"NIC3",null,"NIC3"]
["M2",null,"M1",null,"M1"]
["M3",null,"M2",null,"M2"]
["M4",null,"M3",null,"M3"]
["M5",null,"M4",null,"M4"]
[null,null,"M5",null,"M5"]
["E-class",null,"Faculty",null,"Faculty"]
[" - click box for dropdown arrow -"]
["S1 - FT Exempt"]
["S2 - PT Exempt"]
["S3 - FT Non-exempt Hourly"]
["S4 - PT Non-exempt Hourly"]
["S5 - FT Non-exempt Salaried"]
[]
["Position Type"]
["- click box -"]
["Permanent"]
["Limited Term"]
[]
[" - click box for dropdown arrow -",null,"approval"]
[" Received approval during BWG (position approved as an add-on)",null,"- click box for dropdown arrow -"]
[" Received approval outside of BWG process from EXECUTIVE VICE-PRESIDENT",null,"- Received approval outside of Budget Working Group from EXECUTIVE OFFICER"]
[null,null,"- No approval required - REPLACEMENT POSITION"]
[" Received approval outside of BWG process from PROVOST OFFICE",null,"- Received Approval - GRANT/RESTRICTED FUNDED"]
[null,null,"Correct approval type list 3/11/11"]
[null,null,"- click box for dropdown arrow -"]
[null,null,"- Received approval outside of Budget Working Group from EXECUTIVE OFFICER"]
[null,null,"- Received approval during Budget Working Group - Position approved as an add-on"]
[null,null,"- No approval required - REPLACEMENT POSITION"]
[null,null,"- Received Approval - GRANT/RESTRICTED FUNDED"]

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